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Privacy Policy

Interel Group and all of its subsidiary entities are committed to protecting your privacy.

For the purpose of this privacy policy (the “Privacy Policy“), Interel Group shall consist of the following Interel entities:

Interel European Affairs SA
Interel European Affairs Ltd
Interel Association Management SA
Interel Consulting UK Ltd
Interel France SAS
Interel Deutschland GmbH
Interel Belgium SA
Interel Management Group SA
Interel Holdings SA

This Privacy Policy sets out the basis for processing any personal data that relates to you in your capacity as (1) website visitor, (2) prospect or client, or (3) stakeholder (“you” or “your“)  (the “Personal Data“) when we (as defined below) are acting as the “controller” of that Personal Data. It is designed to be in compliance with the EU General Data Protection Regulation (GDPR) and sets out the rights you have in relation to the Personal Data that we process about you and how you can exercise them.

Please read the following carefully to understand our practices regarding your Personal Data.

For the purpose of the processing activities set out herein, any of the Interel Group entities may act as controller for the processing of your Personal Data. This will depend on the factual circumstances under which your Personal Data were collected. For instance, if you are a customer, the Interel entity which has a contract with you will act as the data controller for the processing of your Personal Data for client management purposes. If you have questions on which Interel entity act as controller for the processing of your Personal Data, please contact us on privacy@interelgroup.com.

When using “Interel” or “we“, “us” and “our“, in this Privacy Policy, this refers to the Interel Group entity acting as the controller for your Personal Data.

Last updated on:  February 4th  2021.

  1. Personal Data We May Collect From You

Your Personal Data will only be used for the purposes indicated when you provided your consent (if required) or as detailed under this Privacy Policy.

Interel may collect and process the following types of Personal Data about you:

1.1 Users of an Interel website:

Why we collect it

Types of Personal Data Legal basis
Improving the functionality and user experience of our website This includes details of your visits to the Websites including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access.

We may also collect certain information about your  device, including where available your IP address, operating system and browser type, device type. We collect this information for system administration and to report aggregate information. This is statistical data about our Website users’ browsing actions and patterns, and does not identify any individual.

Your consent
Managing your registration for our events Identification data;
Contact details;
Profession and job (including employer);
Financial data (account number).
Contractual necessity;
Legitimate interest of Interel to manage its events.
Research on topics relating to public affairs Information you provide to us in the survey Your consent
Contacting you upon your request Contact details;

Correspondence you have sent to us (including information you provide us when reporting a problem with our website).

Your consent
Managing your subscription to our newsletter or briefings Contact details;
Identification data.
Your consent
Allowing you to participate in discussion boards or other social media functions Identification data;
Contact details.

Legitimate interest: Interel’s legitimate interest to conduct its business activities relating to public affairs;

Your consent.

 

 

1.2 Previous, current and prospective clients

Why we collect it Types of Personal Data Legal basis
Retaining and updating our client records Identification data;
Contact details;
Profession and job
Legitimate interest of Interel: client management

 

Inviting you for Interel events or providing you with an analysis or other ‘thought leadership’ content Identification data;
Contact details;
Profession and job.
Your consent

 

1.3 People who have come into contact with Interel staff in relation to Interel’s business activities in the field of public affairs

Interel consultants are regularly networking and meeting contacts relevant to their work. Occasionally, we hold subject-specific events and discussions or provide free analysis on specific subjects. Following a contact with our Interel consultants (normally involving the exchange of business cards or contacts), the following Personal Data may be collected by Interel:

Why we collect it Types of Personal Data Legal basis
Prospect management and follow up Identification data;
Contact details;
Profession and job;
Subject matter interest.
Your consent

 

 

1.4 Stakeholders in the field of public affairs

Interel provides public affairs advisory services to clients. To deliver these services and ensure that they are tailored and based on the most-up-to-date information, Interel may collect, through its own research, certain Personal Data about stakeholders relevant to a policy issue on which our client has requested advice.

Why we collect it Types of Personal Data Legal basis
The provision of public affairs advisory services to our clients (i.e. understanding who are key stakeholders and where our clients should focus their actions) Identification data;
Profession and job;
Opinions on certain subject maters;
Correspondence exchanged with us.
Legitimate interest of Interel’s clients to engage with governments and parliamentary bodies in relation to legal or governmental decisions or actions that may affect their business

 

This may involve profiling to the extent that your views on a subject are evaluated but not in a way which creates any kind of legal effect for you. We carefully weigh this against your rights and freedoms. In doing so we ensure the Personal Data collection is minimal, relevant to the issue in question, necessary for the business of providing consultancy services and that it is securely handled by us.

1.5 Any Personal Data that we hold on you in this scenario is publicly available information or is analysis that we have conducted based on publicly available information or based on insights received from individuals you have publicly worked with.

1.6 If we would ask you to provide any other Personal data not described herein, then the Personal Data we ask you to provide, and the reasons why we ask you to provide it, will be made clear to you at the point we collect that Personal Data.

  1. Who does Interel share your Personal Data with? 
  • We may share your data with any member of the Interel Group. We may disclose your Personal Data to our group companies for purposes consistent with this Privacy Policy. We take precautions to allow access to Personal Data only to those staff members who have a legitimate business need for access and with a contractual prohibition of using the Personal Data for any other purpose;
  • To our third party business partners, suppliers and service providers who provide data processing services to us, or who otherwise process Personal Data for purposes that are described in this Privacy Policy or notified to you when we collect your Personal Data. This may include disclosures to third party vendors and other service providers we use in connection with the services they provide to us, including to support us in areas such as event management or public affairs services in the context of a client assignment that involves in-country support;
  • We will ensure that any such service provider adheres to at least the same obligations of security with regard to your Personal Data as undertaken by us;
  • Where we sell or buy any of our business or assets, in which case we may disclose your Personal Data to the prospective seller or buyer of such business or assets, provided that we inform the buyer it must use your Personal Data only for the purposes disclosed in this Privacy Policy;
  • To any competent law enforcement body, regulatory, government agency, court or other third party if we are under a legal duty to disclose or share your Personal Data in order to comply with any legal obligation, or if we believe disclosure is necessary in order to enforce or apply certain agreements, or to protect our rights, property, or vital interests of our employees, or those of others (including yours);
  • To our auditors, advisors, legal representatives and similar agents in connection with the advisory services they provide to us for legitimate business purposes and under contractual prohibition of using the Personal Data for any other purpose.
  • To our clients based either within Europe or sometimes outside Europe and where the latter is the case we will ensure that this is done in compliance with the rules on international data transfer under the GDPR

We will never sell your Personal Data to third parties for the purposes of marketing.

  1. Security

We use appropriate technical and organisational measures to protect the Personal Data that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your Personal Data. The measures we take are as follows:

For our cloud-based solutions we use GDPR compliant providers and are additionally protected through:

  • Multi Factor Authentication (MFA)
  • Encryption at rest and in transit

Our local on premises infrastructure is secured using:

  • Encryption at rest and in transit (server and client)
  • Password based authentication (with password rotation strategy enforced)
  • Restricted access to data for staff according to function
  1. Data processors

We may engage third parties to process Personal Data for and on our behalf. We require such data processors to process Personal Data and act strictly on our instructions and to take appropriate steps to ensure that Personal Data remains protected

  1. International data transfers

Your Personal Data may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country.

Specifically, some of our servers are located in Belgium, France, Germany and the UK and our group companies, third-party service providers, clients and partners operate in several countries around the world both inside and outside the EU. In some cases when we collect your Personal Data we may transfer it to one of those countries.

However, we have taken appropriate safeguards to require that your Personal Data will remain protected in accordance with this Privacy Policy. These include implementing the European Commission’s Standard Contractual Clauses to ensure that Personal Data transferred from the EEA is handled in accordance with European Union data protection law.

  1. Data retention

We retain Personal Data we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested, while it is necessary for the execution of a client assignment or to comply with applicable legal, tax or accounting requirements).

When we have no ongoing legitimate business need to process your Personal Data, we will either delete or anonymise it or, if this is not possible (for example, because your Personal Data has been stored in backup archives), then we will securely store your Personal Data and isolate it from any further processing until deletion is possible.

  1. Your Data Protection Rights

You have the following data protection rights, in accordance with applicable law:

  • You have the right to correct, update, or request deletion of your Personal Data. We take appropriate measures to ensure that the Personal Data that we hold is accurate, complete and, where necessary, kept up to date. However, it is also your responsibility to ensure that your Personal Data is kept as accurate, complete and current as possible by informing us promptly of any changes or errors;
  • In addition, in certain circumstances as stipulated in the applicable data protection laws, you have the right to object against the processing of your Personal Data at any time;
  • You can also request us, under certain conditions included in applicable data protection laws, the portability of your Personal Data;
  • If we have collected and process your Personal Data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Data conducted in reliance on lawful processing grounds other than consent;
  • You have the right to opt-out of marketing communication. If you wish to change your mailing preferences or opt-out of specific marketing communications sent from the any Interel Group company, you may notify us at privacy@interelgroup.com or use the opt-out option within the mailing you receive from us;
  • You have the right to access the Personal Data we hold about you;
  • If you have a complaint or concern about how we are processing your Personal Data then we will endeavour to address such concern(s). If you feel we have not sufficiently addressed your complaint or concern, you have the right to complain to a data protection authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority. (Contact details for data protection authorities in the European Economic Area are available here.)

To exercise your data protection rights set out above, please send your request to privacy@interelgroup.com. In some cases, Interel may need to ask for reasonable proof of identification before the request can be processed. Data protection right requests will be processed free of charge.

Interel will respond to all requests it receives from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. This means that Interel normally responds within a period of one month from the date it is received.

If a data protection right request is manifestly unfounded or excessive Interel is not obliged to comply with it. Alternatively, Interel may agree to respond but charge a reasonable fee, which will be based on the administrative cost of responding to this request. A subject access request is likely to be manifestly unfounded or excessive where it repeats a request to which Interel has already responded. If an individual submits a request that is unfounded or excessive, Interel will notify him/her that this is the case and whether or not we will respond to it.

  1. Link to other websites

The Interel websites may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies that will apply to the processing of your personal data and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

  1. Changes To Our Privacy Policy

We may update this Privacy Policy from time to time in response to changing legal, technical or business developments. Any changes we may make to our Privacy Policy in the future will be posted on this page. We will obtain your consent to any material changes if and where this is required by applicable data protection laws. You can see when this Privacy Policy was last updated by checking the “last updated” date displayed at the top.

  1. Contact

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to privacy@interelgroup.com.

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